How to write a Grant Proposal

Here are some tips for writing an application that is clear, compelling, and easy to evaluate (and approve!):

Stick with the format

Your application has a better chance at succeeding if it is easy to read and follows the required format. Reviewers are accustomed to finding information in specific sections of the application, so you must organize your application to effortlessly guide reviewers through it. This creates an efficient evaluation process and saves reviewers from hunting for critical information.

Plan ahead

Before you start writing the application, think about the budget and how it is related to your research plan. Remember that everything in the budget must be justified by the work you've proposed to do. Be realistic. Don't propose more work than can be reasonably done during the proposed project period.

Make no assumptions

Include enough background information to enable an intelligent reader to understand your proposed work. Although not a requirement for assignment purposes, a cover letter can help the sponsor assign your application for initial peer review.

Organize your thinking

Start with an outline following the suggested organization of the application. Write one sentence summarizing the topic sentence of each main section. Do the same for each main point in the outline.

Make the case

Capture the reviewers' attention by making the case for why the sponsor should fund your research. Tell reviewers why testing your hypothesis is worth their money, why you are the person to do it, and how your institution can give you the support you'll need to get it done.

Keep it simple

Make one point in each paragraph. This is key for readability. Keep sentences to 20 words or less. Write simple, clear sentences. Use the active, rather than passive, voice. For example, write "We will develop an experiment," not "An experiment will be developed."

Be succinct

Use a clear and concise writing style so that a non-expert may understand the proposed research. Often you will know much more on the topic than the reviewer, so make your points as directly as possible. Use basic English, avoiding jargon or excessive language. Spell out all acronyms on first reference. Be consistent with terms, references, and writing style.
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