Preparing Project Proposals

TEMPLATE FOR PREPARING PROJECT PROPOSALS

I.   Project Cover sheet – include contact information, project director, project period,
      indigenous population that your organization represents or works with, and project
      summary

II.  Organizational history, mission, vision and structure – include a few brief
      paragraphs explaining how your organization was established, its mission, vision and
      structure, as well as its record of working on indigenous issues

III. Background and analysis of the problem to be addressed – provide an
       an analysis of the field, what are the existing gaps and challenges, and what
       exactly is the problem to be addressed? Which indigenous peoples are affected by
       this problem and how can the proposed project/program help address the issue?

IV. Proposed goal, objectives, target population and implementation plan – What is
       the overall goal of the program/project, and what are the objectives?  How will the
       project be implemented?

V.   Annual project budget - provide a line item budget in US$ with short narrative
       explanations for each line item, which can be footnoted to the budget.  A
       sample budget is attached on the following page.

VI.  Attachments:
       Overall organizational budget (operating budget)

       List of other potential sources of support (if any)

       By-laws of association/organization, where appropriate
      

*  Note:  This template is intended to serve as a sample to assist in writing a project proposal.  The organization should feel free to use other formats, as long as all the above-mentioned  elements are included in the proposal.  Project proposals should be no longer than 10 pages, although shorter proposals would be preferred.      

SAMPLE Project Budget Outline		US$
		UN Fund	Other Sources (if any)
10 Project Personnel *
11.50 Consultant(s)
11.51Consultant 1	150$/month*10months	1500
11.52 Consultant 2	150$/month*10months	1500
13.00 Administrative Support
13.01Financial officer	450$*10months
13.02Administrator	400$/month*10months	1500
15.00 Official Travel
15.01 Travel in 7 districts	120$/month*10months	1200
Project Personnel
19.00 Component Total		5700
30 Training**
33.00 In-service Training
33.01Rent of the workshop facilities	100$*9workshops	900
33.02Handout preparation	50$*9workshops	450
33.03Refreshments	100$*9workshops	900
33.04Coordination fee for the districts	50$*9districts	450
33.05Stationaries	50$*9workshops	450
33.06Transportation for the workshop	50$*9workshops	450
33.07Per diem/Accomodation	80$*8workshops*5people	3200
33.08Info sheets	200$*3types(500copies each)	600
39.00Component Total		7400
40 Equipment***
41.00Expendable Equipment
41.01Toner/Printer cartridge	100$/month*10months	1000
41.02Stationaries	50$/month*10month	500
42.00Non-Expendable Equipment
42.01PC Computer&Printer	1500$	1500
49.00Component Total		3000
50Miscellaneous
51.00Operation, Maintenance, Repair of equipment	30$/month*10months	300
52.00Publications of the tool keet	2$/copy*1000copies	2000
53.00Sundry and communications	100$/month*10months	1000
59.00Component Total		3300
99.00 Grand Total		19400
Narrative to budget line items: *  Project Personnel - the project will require two consultants to implement the workshops and financial officers to    manage the logistics ** Training - the project objectives will be met by undertaking 9 workshops on capacity building and will include the      above costs ***Equipment - the organization would require the following equipment in order to prepare for the workshops,etc.

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